Software Factory is a proven solution provider with our locally developed University Students Administration System (USAS) also known as StudentSoft. The StudentSoft software is in operation at Fiji’s leading Medical training institution.
![](http://www.softfactory.com.fj//wp-content/uploads/2016/04/StudentSoft.png)
UNIVERSITY STUDENT ADMINISTRATION SYSTEM
Features
Pre-Enrolment Module
- Insertion of Applicant Personal and Education Details
- Auto rating of students according to marks
- Selection and conversion into Students
Enrolment/ Account Module
- Enrolment of Students – Students are enrolled in Programs and Courses
- Invoicing – Invoicing is done according to Program/Course Fee Structure
- Academic Holds – Students can be put on Academic Hold for various reasons
- Automatic Finance Holds – Finance Holds is automated when fees are overdue
- Account Maintenance – feature to change/update student account particulars
- Transaction Movement and Account Statement for all Students/Sponsors.
- Students with Holds can not enrol , obtain results or graduate
Financial Module
- All financials (Receipts, Payments, Journals) relating to Students/Sponsors
- Real Time Processing of Transactions
- Easy Integration with Sun Systems General Ledger
- Transactions reconciled at the end of day.
- Secure Transaction processing – all the transactions are logged together with the Date/Time and name of the Officer.
Course Catalogue Module
- Maintenance of Programs
- Maintenance of Courses
- Maintenance of Program Courses – The courses that need to be completed in order to complete the Program
- Fees Structure – maintenance on Fees based on Program and Year Level.
- Course Offer – Students can only enrol in the Courses that are offered in any year or semester. This will get rid of incorrect enrolments.
- Academic Office will allocate Conveners/Coordinators to each Course Offer.
Course Assessment Module
- Course Conveners will enter Assessment details for each course they are convening
- Course Coordinators will enter Remarks after the system has graded the students
- There are cut-off date for entering of marks and remarks
- Entering of marks/remarks is secured – one can enter details for only the Course they are Convening/Coordinating
- Grading is Automatic and is done by the System
Student On-line Access on the internet
- Continuing Students select courses on-line
- Academic Counsellors approve/decline request on-line
- Automatic Invoicing
- Automatic sending of emails to both Students and Conveners
- Student Grades available on line
Reports Module
- Financial Reports – Transaction Listing, Outstanding Balances, General Ledger Interface Reports, Ageing of Student Debtors
- Academic Reports – Class Listings, Application Listings, Result Notices, Academic Transcripts, Enrolments Forms etc
General Features
- Integrated System – Keeps Students Academic and Financial data in one system
- Semi Automatic generation of invoices – finance officers do not need to enter the amount to be charged, it is picked from the Fees Schedule
- Automatic Holds – Students will not be able to enrol, obtain results or graduate if they have dues. Finance Holds are automatic
- Students will not be able to avoid fees – they will have to complete the enrolment process for their name to appear in the Class List and then only they will be allocated Grades
- Highly Secure System – users can only perform the tasks according to their Job Descriptions. It is a role based system, whereby users can only perform tasks permitted by their roles
- Scalable – from 150 students to 150,000 students
- Integrated directly to your existing Accounting System
- Multi branch
- Security – User Authentication
- Audit Trails
- Segregation of duties is supported
- Account Statements on Demand
- 30 Reports – Ready-made
- Proven Financial Integrity
- Easy to uses
Prospective Customers for StudentSoft:
StudentSoft is well suited for smaller Universities and PolyTech Institutions.